Monday, May 21, 2018

Three Ways to Improve Your Workplace Time Management Skills: Part 3 of 3

Now your workday is finally coming together. You have a detailed schedule, and you've learned to ask your coworkers for help so you're not overloaded. Those around you are starting to notice how motivated you are to increase your productivity and ultimately your success.

What if there were even one more way to maximize your time? (Hint: There is!)

Robot using computer Utilize Technology

Technology can be extremely beneficial in taking on tasks for you and relieving some of the pressure from your workload. Knowing how to use the tools you have access to and synchronizing them with your daily work routine can make life simpler in the long run.

For example, are you constantly switching between applications and looking up prospect information? Do you sometimes forget to enter phone leads into your CRM system when you're scrambling around on busy days? Reduce the time you're spending switching back and forth between windows as well as the number of leads you're losing by integrating your call tracking and CRM applications.

Or maybe you're struggling to keep up with repetitive customer calls to remind them of an upcoming appointment, notify them of a change to their account or even wish them a happy birthday. Use broadcast messaging technology to prerecord the information you want them to know and let the application relay the message for you.

By using technology to your advantage, getting that task list checked off will be less of a nightmare.

What techniques do you use to create more time in your busy work schedule? Let us know in the comments.

Wednesday, May 9, 2018

Three Ways to Improve Your Workplace Time Management Skills: Part 2 of 3

A businessman delegating tasks to his coworkers.
Hopefully, you took our advice in part one of this blog series (experiment to find the right schedule) to increase your efficiency throughout the day. But if somehow the to-do pile on your desk has only partially subsided, we have another tip for you: Ask for help!

Delegate Your Tasks

Work tasks can be utterly overwhelming. People who have been successful in their field know that you don't have to do everything on your own. Realistically, if you have more tasks than you can take on, you'll need to rely on others for support.

Closing leadership skill gaps is the main priority for 58 percent of organizations. But 25 percent of organizations say that less than 10 percent of critical leadership roles have ready successors. A key characteristic managers look for when considering promoting an employee is their ability to delegate, which reiterates the importance of this skill in advancing in the workplace.

How can you delegate more successfully?
  • Start out by communicating openly with your teammates. Ask them for help with small tasks and eventually work up to delegating bigger projects.
  • Don't be afraid to give feedback or teach new skills if your teammates aren't performing up to your company's standards.
  • Set a deadline for the due date so you have time to make any last minute adjustments to the delegated projects.
  • Return the favor your coworkers helped you out when you were on a time crunch. Later, they might be in the same boat. What can you do for them?

Before you know it, you'll have enough time in your schedule to tackle that expansive to-do list. What tasks can you delegate to increase your productivity?